QuickBooks Desktop 2021 - Receipt Management (Plus and Enterprise
Intuit recently released QuickBooks 2021 Desktop. Insightful Accountant happens to be evaluating various pre-release versions of the products for months and contains spent hours chatting with Intuit personnel, including product managers and developers, therefore we can help you read about the new products. This article is just one in a series of individual product features intended to provide additional content to that particular inside our Features Of QuickBooks 2021.
QuickBooks Receipt Management for Desktop
It may literally take hours for a business to get and categorize all their receipts even in the event they have the ability to keep track of them. Using this new QuickBooks Desktop feature, you will no longer need to spend time manually entering expense receipts as you can efficiently import them.
QuickBooks Receipt Management is only accessible to QuickBooks Desktop Plus and Enterprise subscribers customers. It allows you to import receipt images through a mobile (Apple or Android) App. You may upload receipts directly from QuickBooks Desktop.
QuickBooks Receipt Management will then extract data through the receipt images using optical character recognition, artificial intelligence and machine language algorithms to create transactions for your to review. You will then review the receipt data and match-up any unmatched information before posting it to your accounting. And, since the image is stored together with your QuickBooks data, the digital copies associated with the receipts are offered for audit later on.
Setting Up Receipt Management in your Desktop and Cellular Devices
In making use of Receipt Management every user must have an Intuit account linked to the specific company file for which receipts will likely be uploaded and posted into the accounting. This is certainly true whether the user will likely be accessing Receipt Management via a mobile device or via QuickBooks Desktop or both.
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Configuring Receipt Management in your Desktop
Initially you ought to log in to QuickBooks because the Administrator for the file you intend to configure for Receipt Management. The access the feature through the QuickBooks menu by selecting Vendors, and then choosing Receipt Management.
Select the Intuit Account you employ for the organization file you have got open, if you are not already logged-in to your Intuit Account you will end up needed to do so. If you do not curently have an Intuit Account, you will be needed to create one.
Receipt Management is currently active on Your Desktop. When you have other QuickBooks User whom you wish to give access to upload receipts or create new transactions to suit receipts with, you are able to assign them different access roles depending on their permissions by selecting Manage users under Receipt Management.
Be aware that these QuickBooks Users will need to have permissions including Bank Registers (all Bank Accounts), Checks, bank card charges, charge card registers, Customer Center, Vendor Center, Chart of Accounts List, Class List, Edit Bills and settle payments. These permissions are assigned and controlled through the User Security features for your specific type of QuickBooks (ProPlus, Premier Plus, or Enterprise).
Depending on what you need your Users to do, select either Give Desktop and Mobile access or Give only mobile access.
With respect to the option you selection extra information is displayed. For Desktop & Mobile App access the following window is displayed.
Irrespective of which role you select when it comes to specific User, select Continue to proceed.
Once the Intuit account user management window is displayed, click the blue Add user button, and then go into the users email address. Keep the role as Basic user, and then select Save.
QuickBooks will transmit a contact towards the User to finalize their brand new permission status. As soon as the User accepts the e-mail invite, they will be expected to either enter their Intuit account information or create a unique Intuit account associated with the company file, once they achieve this they have the capacity to manage receipts via the method(s) you have got authorized.