How To Record A Vendor Refund In QuickBooks

Published on 23 September 2020 at 10:00

How to Record A Vendor Refund In QuickBooks

How exactly to Record a Vendor Credit in QuickBooks Online

In QuickBooks Online (QBO), you enter a vendor credit to record returns to vendors or refunds from vendors. A vendor might provide you with a credit document that indicates you certainly will not any longer owe the quantity stated in the document, if not the vendor might issue a refund check to you.

If a vendor issues a credit document, you enter a vendor credit and then apply it once you pay the vendorls bill. If a vendor issues a refund check to you, you still enter a vendor credit, however you also enter a deposit and then link the deposit to the refund check. If you want Record A Vendor Refund In QuickBooks then get touch with our proadvisors

Follow these steps to go fully into the vendor credit:

Click on the Create plus (+) sign and, through the Create menu that appears, choose Vendor Credit.

QBO displays the vendor Credit window shown.


Select the vendor who issued the credit.

Go into the date regarding the credit.

Go in to the credit amount.

Inside the Account Details section, get the account applied to the first bill.

If you received the credit as you returned what what to the seller, pick the items you returned in the Item Details section.

It is simple to optionally scroll down and attach an electric powered copy in connection with credit to your Vendor Credit transaction.

Click on the arrow beside Save and New and choose Save and Close.

The Save option referenced in Step 7 is known as a sticky preference, which means that once you select Save and Close, it is going to appear considering the fact that default Save option the next time you display this screen.

In the event that vendor issued a refund check to you, you can expect to enter a deposit for the refund check and link it towards the vendor credit. Follow these steps:

Click on the Create plus (+) sign and, through the Create menu that appears, choose Bank Deposits.

QBO displays the Deposit transaction window shown.


In the Add New Deposits section, enter the following information:

To the Received From column, select the vendor who issued the check.

Whenever you go through the Account column, select the Accounts Payable account.

Within the Amount column, go in to the level of the check.

Click on the arrow beside Save and New and select Save and Close.

The Save option functions as a sticky preference and you might well not see Save and New as you previously made a unique choice.

Click on the Create plus (+) sign and, through the Create menu that appears, choose Expense.

Select the vendor whose refund check you deposited.

QBO displays available deposits, credits, and bills.


Click Add inside the outstanding vendor credit.

Click Add in the Deposit.

Whenever you add those two transactions into the Expense, QBO creates a Bill Payment transaction with a net worth of $0. QBO also applies the seller credit to the deposit.


Click on the arrow beside Save and New and select Save and Close.


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